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Data Privacy Policy

1.          About this Policy

1.1        This policy explains when and why we collect personal information about our members, guests and visitors, how we use it and how we keep it secure and your rights in relation to it.

1.2        We may collect, use and store your personal data, as described in this Data Privacy Policy and as described when  we collect data from you.

1.3        We reserve the right to amend this Data Privacy Policy from time to time without prior notice. You are advised to  check our website www.addingtonpalacegolf.co.uk or the Club noticeboard adjacent to the 19th bar regularly for  any amendments (but amendments will not be made retrospectively).

1.4        We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data.  Further details on the GDPR can be found at the website for the Information Commissioner (www.ico.gov.uk). For  the purposes of the GDPR, we will be the “controller” of all personal data we hold about you.

2.           Who are we?

2.1         We are Addington Place Golf Club. We can be contacted at Gravel Hill, Croydon, Surrey, CR0 5BB,  email:  info@addingtonpalacegolf.co.uk .

3.           What information we collect and why.

3.1          We collect information about you when you join or visit our Club. We only collect the information required from you    to able to fulfil our contractual obligations and to perform the services you have requested.

3.2         We use the information collected to allow us to fulfil our contractual obligations to you as a member or visitor. In   order to fulfil our contractual obligations to you as a member or visitor, we share your information with external and   internal data processors (ClubV1, England Golf) but your personal data is administered internally by the club’s Data   Controller who adheres to the Golf Club’s internal data protection policies and procedures.

Type of information

Purposes

Legal basis of processing

Member's name, address, telephone numbers, email

address(es).

Managing the Member’s membership of the Club.

 

Performing the Club’s contract with the Member.

For the purposes of our legitimate

interests in operating the Club.

Member’s email address(es).

Keeping the members of the Club informed of events, competitions and club notices via the newsletter.

For the purposes of our legitimate

interests in operating the Club.

Emergency contact details.

Contacting next of kin in the event of emergency.

Protecting the Member’s vital interests and those of their dependants

Date of birth / age related information.

Managing membership categories which are age related.

Performing the Club’s contract with the Member.

The Member’s other Club memberships, CDH number, handicap and home club for handicap purposes.

Managing competition results and the maintenance of England Golf’s Central Database of Handicaps.

For the purposes of our legitimate interests in holding competitions for the benefit of members of the Club and for the legitimate interests in operating the Club.

Photos and videos of Members, guests and visitors.

 

Putting on the Club’s

website and social

media pages

Consent. We will seek the

Member’s consent on their

membership application form

The Member may withdraw

their consent at any time by

contacting us by e-mail or letter.

The Member’s name, address, phone number and email address(es)

Managing the Club's online Membership Directory.

Consent. We will seek the Member’s consent during the process to create their membership record on the Club website. The Member may withdraw their consent at any time by amending their details on the “my details” tab in the members section of the club website.

The Member’s name, phone numbers and email address(es)

 

Creating and managing the Club's Membership Directory contained within the Club diary or other medium.

Consent. We will seek the Member’s consent on their membership application form. The Member may withdraw their consent at any time by contacting us by e-mail or letter to tell us that they no longer wish their details to appear in the Membership Directory.

Visitors name, address, telephone numbers, email address(es).

Keeping the visitors of the Club informed of Club news and offers.

For the purposes of our legitimate

interests in operating the Club.

Consent. We will seek the visitors consent on their event booking form or on the green -fee visitor register. The visitor may withdraw their consent at any time

 

4.            How we protect your personal data

4.1          We will not transfer your personal data outside the EU without your consent.

4.2          We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alteration or destruction.

4.3          Please note however that where you are transmitting information to us over the internet this can never be guaranteed to be 100% secure.

4.4          For any payments which we take from you online we will use a recognised online secure payment system.

4.5          We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.

5.            Who else has access to the information you provide us?

5.1          We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where required to do so by law or as set out in the table above or paragraph 5.2 below.

5.2          We may pass your personal data to third parties who are service providers, agents and subcontractors to us for the purposes of completing tasks and providing services to you on our behalf (e.g. maintain your handicap). However, we disclose only the personal data that is necessary for the third party to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own purposes.

6.            How long do we keep your information?

6.1          We will hold your personal data on our systems for as long as you are a member of the Club and for as long afterwards as it is in the Clubs’ legitimate interest to do so or for as long as is necessary to comply with our legal obligations. If you are a visitor to the Club, we will hold your personal data for two years from your last visit. We will review your personal data every year to establish whether we are still entitled to process it. If we decide that we are not entitled to do so, we will stop processing your personal data except that we will retain your personal data in an archived form in order to be able to comply with future legal obligations e.g. compliance with tax requirements and exemptions, and the establishment exercise or defence of legal claims.

6.2          We securely destroy all financial information once we have used it and no longer need it.

7.            Your rights

7.1          You have rights under the GDPR:

(a)           to access your personal data

b)            to be provided with information about how your personal data is processed

(c)           to have your personal data corrected

(d)           to have your personal data erased in certain circumstances

(e)           to object to or restrict how your personal data is processed

(f)            to have your personal data transferred to yourself or to another business in certain circumstances.

7.2          You have the right to take any complaints about how we process your personal data to the Information Commissioner:

https://ico.org.uk/concerns/

0303 123 1113.

Information Commissioner's Office Wycliffe House

Water Lane Wilmslow Cheshire SK9 5AF

 

For more details, please address any questions, comments and requests regarding our data processing practices to our Data Protection Manager – info@addingtonpalacegolf.co.uk  


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